It’s Friday evening, and you and your significant other want to go out to eat to enjoy the end of the workweek. You’re both hungry for the same type of cuisine and have narrowed it down to two places. 

The reviews on Google and Yelp are about the same, and the cost per person isn’t significantly different. You’re not totally sure, but you may want to try out several things that the restaurant serves. 

One restaurant has an a la carte menu, while the other is all-you-can-eat. With everything else being equal, you and yours are probably picking the all-you-can-eat option, right? 

Dining options and document scanning for carriers don’t have too much in common with each other. But when deciding on what to purchase, you probably want the option that provides the greatest value. 

Carriers that are still relying on transactional document scanning are sacrificing value with every load. 

In this blog, we’ll look at why switching from a transactional document scanning model to a Software-as-a-Service (SaaS) model with unlimited scanning on Transflo Mobile+ offers several key benefits for freight carriers: 

1. Cost Savings

A SaaS model with a fixed subscription fee provides predictable, flat-rate pricing, eliminating the variable costs associated with per-scan fees in a transactional model. Unlimited scanning also reduces the need to track individual scans, minimizing administrative needs. 

2. Scalability

With an unlimited scanning arrangement, carriers can take one step in scaling operations without worrying about increasing scanning costs. Knowing that you’ll pay one scanning fee regardless of load volumes accommodates growth efficiently. Additionally, the ability to scan unlimited documents allows for flexibility during peak periods or unexpected surges in demand. 

3. Improved Accessibility and Convenience

Transflo Mobile+ enables drivers and staff to scan and upload documents from anywhere in one app, improving real-time data capture and reducing delays in document submission. Drivers can capture and send documents immediately after delivery, reducing the time and invoice lag between document creation and processing. Offline scanning capabilities also mean that scans will send as soon as a data connection allows – even if a driver is delivering to a remote area. 

4. Enhanced Efficiency and Productivity for Everyone

Unlimited scanning simplifies back-office processes, allowing drivers and administrative staff to focus on more critical tasks rather than managing scan limits. Moving away from transactional scans via Transflo Mobile+ reduces the reliance on physical paperwork, minimizing the risk of lost documents and streamlining data entry into digital systems. 

5. Faster Document Processing

Documents are instantly uploaded to cloud storage or other servers, enabling faster processing and reducing delays in invoicing and payment cycles. Once uploaded, centralized storage ensures that documents are instantly accessible to all authorized personnel, speeding up decision-making and operations.

6. Improved Compliance and Accuracy

Digital scanning helps maintain accurate, timestamped records, simplifying compliance with regulations and customer or fleet requirements. Additionally, the top-of-the-line scanning engine in Transflo Mobile+ reduces errors associated with manual data entry and document handling, leading to more accurate and reliable records than with comparable scanning platforms. 

7. Data Security and Backup

SaaS platforms like Transflo Mobile+ offer advanced security measures, such as in-transit and data-at-rest encryption and access controls, to protect sensitive information. These measures reduce the risk of data loss and ensure that documents are easily retrievable. 

Switching from a transactional document scanning model to a SaaS solution like Transflo Mobile+ offers freight carriers significant benefits, including cost savings, scalability, and enhanced efficiency. By adopting unlimited scanning, carriers can focus on the most important operational aspects of their business – and not on the number of scans they have left.